GSA Contractor Newsletter

GSA Contractor Newsletter
The Last Year of your GSA Contract

GSA Contractor Newsletter

 Subject: The last year of your GSA Contract

 

As you enter the last year of the base period of your GSA contract or last year of an option period, there are several items that you need to anticipate and plan for in the next months. If your GSA Sales is on track and you have been doing your compliance correctly, you will be offered a contract extension of 5 years or an opportunity to submit a new offer if your contract is in the 14th year or later. Extensions used to be an admin formality where you submitted a simple cover letter etc. agreeing to continue your contract as it is without changing any terms and conditions and pricing etc. That has changed. It has become a mini schedule offer or reoffer.

 

GSA is now going to ask for more information to extend your contract and will in many cases try to renegotiate your pricing and Economic Price Adjustment Clause (EPA) as well as asking for screenshots of digital certificates etc. They will attempt in most cases to award your next five years at lower pricing and with a modified EPA clause which in both cases is going to cost you money! We prepare extensions packages and perform negotiations for our clients on a daily/weekly basis, so we are familiar with the revised GSA extension drill. We have been preparing extensions for more than 28 years so we have seen it all.

Other items which you need to consider while entering your last contract year are:

1. Preparation and conduct of a Virtual or Office visit  End Of Term Contractor Assessment by your GSA Industrial Operations Analyst(IOA)

2. Planning and preparation of any existing emods to add Labor Categories/Services etc. to your contract. You may need to adjust pricing also. This all needs to be done before you receive your 210 day prior to contract expiration GSA Notice to Extend Letter.

3. Updating and cleaning up your SAM report, MASS MODS report and FSS Pricelist that is loaded into GSA Advantage /Schedules Elibrary. This information has to be correct and up to date before you can submit any emod request including an extension request.

4.   If you are in the 14th Year +  of your GSA Contract, you may submit a new offer to GSA in a highly streamlined fashion that takes away any drama form your contract expiration at the end of your 20 the year. We have been working with GSA Contracts for more than 28 years and one thing we have seen is the need to take a GSA good deal before they disappear like the onetime Express GSA Schedule award program that greatly speeded up review and award of GSA Schedule Contracts.

5.Once your extension is granted we can quickly and expertly prepare and upload a new FSS Pricelist into the system with days of award so you can be compliant and continue to actively market your newly awarded extension or contract.

GSA is planning on CONSOLIDATING all of their GSA Schedule Contracts( both Services and Products) into one LARGE Schedule in the next 12-18 months, so I would move quickly before that begins. Once a CONSOLIDATION begins, all other normal GSA functions and procedures take a way back seat................We worked on many Services Schedule Consolidations of 7 services schedules in the 2014/2015 timeframe over a period of 6-12 months and GSA and Contractors are continuing to experience unintended consequences from that. The next CONSOLIDATION will merge 24 Schedules so that could take 2 years etc. so plan ahead.

Keynote Connections Inc. has been working with these extension issues for many years and we know the ins and outs of the current system as well as the history of the system. Call us for a free consultation and quote on our services at 410-375-7886 or 914-693-0728  or send us an email at keynote.ny@juno.com so we can help you to maximize the planning and execution of your final contract year events. 

We will take this burden off your plate so you can continue to market and sell your contract and make some money!!

 

GSA Contractor Newsletter

 

Subject: The last year of your GSA Contract

 

As you enter the last year of the base period of your GSA contract or last year of an option period, there are several items that you need to anticipate and plan for in the next months. If your GSA Sales is on track and you have been doing your compliance correctly, you will be offered a contract extension of 5 years or an opportunity to submit a new offer if your contract is in the 14th year or later. Extensions used to be an admin formality where you submitted a simple cover letter etc. agreeing to continue your contract as it is without changing any terms and conditions and pricing etc. That has changed. It has become a mini schedule offer or reoffer.

 

GSA is now going to ask for more information to extend your contract and will in many cases try to renegotiate your pricing and Economic Price Adjustment Clause (EPA) as well as asking for screenshots of digital certificates etc. They will attempt in most cases to award your next five years at lower pricing and with a modified EPA clause which in both cases is going to cost you money! We prepare extensions packages and perform negotiations for our clients on a daily/weekly basis, so we are familiar with the revised GSA extension drill. We have been preparing extensions for more than 28 years so we have seen it all.

 

Other items which you need to consider while entering your last contract year are:

 

!.Preparation and conduct of a Virtual or Office visit  End Of Term Contractor Assessment by your GSA Industrial Operations Analyst(IOA)

 

2. Planning and preparation of any existing emods to add Labor Categories/Services etc. to your contract. You may need to adjust pricing also. This all needs to be done before you receive your 210 day prior to contract expiration GSA Notice to Extend Letter.

 

3. Updating and cleaning up your SAM report, MASS MODS report and FSS Pricelist that is loaded into GSA Advantage /Schedules Elibrary. This information has to be correct and up to date before you can submit any emod request including an extension request.

 

4.If you are in the 14th Year +  of your GSA Contract, you may submit a new offer to GSA in a highly streamlined fashion that takes away any drama form your contract expiration at the end of your 20 the year. We have been working with GSA Contracts for more than 28 years and one thing we have seen is the need to take a GSA good deal before they disappear like the onetime Express GSA Schedule award program that greatly speeded up review and award of GSA Schedule Contracts.

 

5.Once your extension is granted we can quickly and expertly prepare and upload a new FSS Pricelist into the system with days of award so you can be compliant and continue to actively market your newly awarded extension or contract.

 

GSA is planning on CONSOLIDATING all of their GSA Schedule Contracts( both Services and Products) into one LARGE Schedule in the next 12-18 months, so I would move quickly before that begins. Once a CONSOLIDATION begins, all other normal GSA functions and procedures take a way back seat................We worked on many Services Schedule Consolidations of 7 services schedules in the 2014/2015 timeframe over a period of 6-12 months and GSA and Contractors are continuing to experience unintended consequences from that. The next CONSOLIDATION will merge 24 Schedules so that could take 2 years etc. so plan ahead.

 

Keynote Connections Inc. has been working with these extension issues for many years and we know the ins and outs of the current system as well as the history of the system. Call us for a free consultation and quote on our services at 410-375-7886 or 914-693-0728  or send us an email at keynote.ny@juno.com so we can help you to maximize the planning and execution of your final contract year events.

 

We will take this burden off your plate so you can continue to market and sell your contract and make some money!!

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